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Reserving Spaces

A voice command.
The time slot, the room, the invitations sent.
In just a few seconds.

Coordinating schedules, meeting rooms, and on-site availability is often a headache. NOVA manages all this information and makes scheduling meetings a breeze— just as if you’d asked your personal assistant to do it.

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SaaSOffice
Hold to speak…
User View, Marc

In a nutshell: a room is reserved, invitations are sent out. Your employees make their reservations, and NOVA takes care of the rest.

Everything is within earshot!

  1. 01 Step 1

    A multi-constraint voice query.

    Marc opens NOVA in the hallway and makes his request in a single sentence. Capacity, equipment, time slot, team: everything is recorded simultaneously, in real time.

  2. 02 Step 2

    A venue that checks all the boxes.

    NOVA compares Marc, Camille, and Tom's schedules, office presence, room availability, and equipment, then suggests the Mistral Room, located 25 meters from Marc's desk.

  3. 03 Step 3

    Three moves, one tap.

    Marc sees "Book," "Itinerary," and "Calendar" side by side. One tap on "Book," and the room is reserved, the indoor itinerary is ready, and the time slot is added to his calendar.

  4. 04 Step 4

    M365 takes care of the rest—automatically.

    Outlook is locked, a Teams invitation was sent to Camille and Tom, and the room is marked as occupied in Exchange. Marc didn't switch apps; NOVA coordinated all three channels.

  5. 05 Step 5

    Check-in; car will be released in case of a no-show.

    Upon arrival, Marc confirms his attendance with a tap. If he doesn't check in within 10 minutes, NOVA automatically releases the room. No more "ghost" rooms reserved for meetings that won't take place.

WITH OR WITHOUT NOVA

You can see the difference right from your first reservation.

Six mirrored lines. What your employees are enduring today is what they’ll love tomorrow.

WITH NOVA The experience your employees love
WITHOUT NOVA The experience your employees go through
Request
A vocal intention, constraints captured in parallel.
Tabbed forms—check the layouts one by one.
Orchestration
Calendars, attendance, space, and equipment—all at a glance.
Find the room, check the guest list and the projector, coffee in hand.
M365 / Workspace
Outlook is frozen, the Teams invitation has been sent, and the room is marked as occupied.
Copy and paste from Outlook, create a separate Teams meeting, and reserve the room.
No-show
Automatic release after 10 minutes without check-in. No more "ghost" rooms.
The room was reserved even though the meeting didn't take place. The schedule is full.
Management
Occupancy rates, NOVA recommendations, peak projections.
Intuitive Management. Hidden Underutilization.
Policies
Rights by group, maximum duration, voice exclusions, configurable.
Formulas scattered throughout Excel, exceptions entered manually.
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BOOKING FAQ

Your Questions About Reserving Spaces

What if I don't use Outlook or Teams—can I still make a reservation using voice commands?
Yes. NOVA books the room directly in SaaSOffice, without going through M365. Invitations are sent to participants via standard email, and you retain the calendar view integrated into the app. M365 and Google Workspace are native integrations, but they are not a prerequisite. Your teams can work independently on the SaaSOffice platform even if your organization does not deploy M365.
How does NOVA decide which room to offer first?
NOVA evaluates several criteria simultaneously: requested capacity, required equipment, distance from the requester, availability during the time slot, and historical preferences (“as usual”). If multiple rooms meet all the criteria, the one closest to the requester is selected. The administrator can configure rules from the console (favor a specific floor, exclude certain rooms from voice calls, prioritize rooms with video equipment, etc.).
What happens if a room is marked as out of service in the CMMS?
It automatically disappears from the NOVA suggestions list, even if Outlook shows it as available. Native synchronization with your partner CMMS or with SaaSOffice’s built-in ticketing system. Your employees will no longer book a room only to find it closed for repairs, and your operations teams will see greater alignment between the schedule and on-site operations.
GET STARTED

Your next meeting—voice-only.

30 minutes. We'll connect your M365 to the sandbox, and NOVA will schedule appointments in your actual calendars at one of your locations.

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