1. Data Controller
The data controller for personal data collected on saas-office.com is SaaSOffice, a simplified joint-stock company with a capital of €1,801,000, registered with the Grasse Trade and Companies Register under number 982 433 575, with its registered office located at 505 Route des Lucioles, 06560 Valbonne.
If you have any questions regarding the processing of your data, you can contact the Data Protection Officer (DPO) by email at contact.dpo@saas-office.com or by mail at the address of our corporate headquarters.
2. Data Collected and Purposes
SaaSOffice collects only the data necessary for the following purposes:
- Conclusion, management, and performance of the service agreement between SaaSOffice and its clients.
- Response to requests for demonstrations, information, or contact submitted through the website.
- Improving the user experience on the website (anonymized audience tracking, subject to your consent).
- Compliance with applicable legal obligations (accounting, tax, and labor law, as applicable).
The processed data is made available to the relevant internal departments at SaaSOffice in accordance with the contract. It may be transferred to subcontractors and service providers, and may also be disclosed to the competent authorities upon request in connection with legal proceedings, investigations, or regulatory audits, or to comply with other legal obligations.
3. Legal Basis for Processing
Data processing is based, as appropriate, on:
- The performance of a contract or pre-contractual measures taken at your request (Article 6.1.b of the GDPR).
- Compliance with a legal obligation to which SaaSOffice is subject (Article 6.1.c of the GDPR).
- Our legitimate interest in expanding our business, provided that your rights and freedoms do not take precedence (Article 6.1.f of the GDPR).
- Your explicit consent for non-essential cookies and marketing communications (Article 6.1.a of the GDPR).
4. Shelf Life
The data collected is stored in accordance with Regulation (EU) 2016/679 (GDPR) and French Law No. 78-17 of January 6, 1978, on Information Technology and Civil Liberties.
More specifically, the collected data is retained for the following periods:
- Three years after the last contact or interaction, as part of a sales outreach effort.
- Throughout the duration of the contractual relationship, as well as for the three years following its conclusion, in the context of a customer relationship.
- 10 years for all invoices and accounting documents.
- 6 years for all tax documents.
- Five years after the employee's departure, under the terms of an employment contract.
- Two years after the last contact, as part of a recruitment process.
- 13 months for analytics or audience measurement cookies (with consent).
- 6 months for information regarding consent to the use of cookies.
- 1 year for website access logs.
5. Cookies and Trackers
When you visit the website, a cookie may be automatically placed in your browser. Cookies are small files stored on the user’s hard drive that do not directly identify the user, but are used to record information about the user’s browsing activity on the website (pages viewed, date and time of the visit, browser used, etc.) in order to improve the user’s experience on future visits.
You can disable cookies at any time in your browser settings or through the consent management tools provided on the website. Most web browsers include features that notify users of the presence of cookies and allow them to block them.
6. Recipients of the Data
Your personal data is accessible only to authorized personnel within SaaSOffice and to its contractually bound technical service providers (hosting provider, email service providers, and anonymized analytics tools).
No data is sold to third parties for commercial purposes. Subcontractors provide appropriate technical and organizational safeguards as defined by the GDPR and operate exclusively in accordance with documented instructions from SaaSOffice.
Web Host: HOSTINGER INTERNATIONAL LTD, 61 Lordou Vironos Street, 6023 Larnaca, Cyprus.
Storage service providers: Microsoft Corporation, 39 Quai du Président Roosevelt, 92130 Issy-les-Moulineaux, France. Zapier Inc., Ballindamm 39, 20095 Hamburg, Germany.
7. Transfers Outside the European Union
Some of our technical service providers may process data from countries outside the European Union. In such cases, SaaSOffice ensures that an adequate level of protection is guaranteed, either through an adequacy decision by the European Commission, through the signing of standard contractual clauses adopted by the Commission, or through any other mechanism provided for by the GDPR.
8. Your Rights
Data subjects, as defined by the GDPR, have the right to access their personal data, to have it corrected, and to have it erased. They may also, where applicable, request data portability, object to the processing of their data, or request that processing be restricted. In addition, data subjects may provide instructions regarding the retention, deletion, or disclosure of their personal data after their death.
Data subjects may exercise these rights by contacting the Data Protection Officer (DPO) via email at contact.dpo@saas-office.com or by mail at the company’s registered office address.
You also have the right to file a complaint with the French Data Protection Authority (CNIL), 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07, or via the cnil.fr website.
9. Data Security
SaaSOffice implements appropriate technical and organizational measures to ensure a level of security appropriate to the risk, in accordance with Article 32 of the GDPR. These measures include, in particular, encryption of data in transit and at rest, strict access controls, logging of sensitive actions, hosting on certified European infrastructure, and regular training for employees on data protection issues.
The website saas-office.com has been reported to the CNIL (registration pending).
10. Changes to the Privacy Policy
This Privacy Policy may be amended at any time to reflect changes in legislation, case law, technology, or editorial content. The date of the last update appears at the bottom of this page. We encourage users to review it regularly.
