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NOVA AI Assistant

The day your offices
learned to listen
to the people who live there.

NOVA listens to your employees, understands them even when they’re asking for three things at once, and takes the right actions. Contextual intelligence that knows where they are, what they prefer, and what they need— whether they’re in the office or on the go, communicating by voice or in writing—all with absolute data confidentiality.

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SaaSOffice
Hold to speak…
User View, Julien

From listening to taking action, with context in mind. Just one conversation to make a reservation, report an issue, delegate a task, have lunch, or check in.

Everything is within earshot!

  1. 01 Step 1

    Voice, with multiple intents.

    Julien arrives at the office and kicks off his day with his voice. He makes several requests in a single sentence; NOVA listens, turns on the microphone in the background, and handles the multiple requests. You speak, and NOVA takes care of sorting them out.

  2. 02 Step 2

    Contextual understanding.

    NOVA cross-references Julien, Marie, and Tom’s schedules, office presence, room availability, distance, and equipment. Location, time, and previously expressed preferences—everything is factored into the decision-making process. No silly questions, no repeated requests.

  3. 03 Step 3

    All the action, across all channels at once.

    NOVA reserves the room, sends the Teams invitation to Marie and Tom, and marks the room as occupied in Exchange. Julien didn't switch apps; NOVA coordinated all three channels into a single interaction. The calendar is up to date, and the participants have been notified.

  4. 04 Step 4

    Cascading alerts.

    As he walks past Room 302, Julien notices two issues and reports them via the voice system. NOVA breaks down the report, creates two separate tickets, and routes each one to the appropriate department (CMMS for maintenance and food service). Julien will be notified once the issues are resolved.

  5. 05 Step 5

    Contextual suggestions, at just the right moment.

    12:45 pm Julien has 30 minutes to spare. NOVA highlights the vegan dish of the day, notes that the line is short, and suggests placing an order in advance to save 5 minutes. No spam, no clutter—just the right information at the right time. And by the way, the mobile badge is ready to open the cafeteria.

WITH OR WITHOUT NOVA

Four things NOVA does that others don't.

Six mirrored lines. What a typical app puts you through—what NOVA gives you.

WITH NOVA The experience your employees love
WITHOUT NOVA What the apps in your stack put you through
Interaction
Whether spoken or written, NOVA decodes your intent and takes the right actions.
Click through 4 menus, fill out 3 forms, and forget to fill in a required field.
Multi-intent
Multiple requests in a single sentence—NOVA breaks them down and processes them in parallel.
One action per screen, one session per feature—start over.
Background
Location, time, schedule, and previously expressed preferences are factored into the decision-making process.
No context—we have to ask for the same information every time we interact.
Suggestion
NOVA offers the right service, at the right time, without spam or clutter.
Generic push notifications that nobody reads, with a ridiculously low click-through rate.
Orchestration
Outlook, Teams, Exchange, and CMMS synchronized in parallel—all with a single interaction.
Siloed tools, manual copy-and-paste, failed syncs, duplicate data entry.
Privacy
Your data remains confined to your platform; GDPR compliance is ensured, and a comprehensive audit has been conducted.
Data scattered across six service providers, partial oversight, and a fragmented audit.
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Under the Hood

Six Architectural Principles

Voice-first

Voice is the interface; text remains a fallback.

Multi-intent

One request, N actions, in the correct order.

Contextual

Location, time, schedule, attendance—everything is processed simultaneously.

Integrated

M365, CMMS, access control, payment, native.

Sourced

Each HR/CIO response cites its source document.

Modular

Activate on demand; add later.

NOVA FAQ

Your Questions About the NOVA AI Assistant

What AI model does NOVA use? Are you an OpenAI wrapper?
No, NOVA is a SaaSOffice-owned assistant. It combines several components: voice transcription (multilingual), natural language understanding (an LLM fine-tuned for workplace intents), action planning, and multi-system orchestration. Data remains within your SaaSOffice tenant and is never shared with a third-party provider without your explicit consent. For organizations that wish to do so, an on-premises deployment of the language understanding engine is available.
Does NOVA work alongside Copilot, Gemini, or our other assistants?
Yes, by design. Copilot and Gemini address their respective areas (office productivity, search, content generation), while NOVA addresses workplace needs (incidents, access, reservations, visitors, services, and local communication). No conflict, no overlap—your employees keep their office productivity suite and gain a dedicated layer for office life. Native integrations with M365 and Google Workspace ensure that the two complement each other rather than cannibalize one another.
How do you handle privacy and the GDPR?
Comprehensive audit trail showing who spoke, when, and on what topic; retention periods can be configured according to your GDPR policy (typically 90 days for transcripts, 6 years for legally significant actions such as granting access). Encryption at rest and in transit; EU-based hosting (AWS Paris or OVH, depending on your choice) in ISO 27001-certified data centers. Incognito mode available for untracked conversations, controlled by the employee.
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See how NOVA handles your real-world cases.

30 minutes. We'll show you NOVA in action using a scenario you provide at the start of the call, on one of your sandbox sites.

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